2015
Agendas, Meeting Minutes, Financial Documents, Audio of meetings if available
Sometimes the audio is difficult to "pause & fast forward,"
send me an email sjb61335@yahoo.com
and I will email you an mp3 file.
Agendas, Meeting Minutes, Financial Documents, Audio of meetings if available
Sometimes the audio is difficult to "pause & fast forward,"
send me an email sjb61335@yahoo.com
and I will email you an mp3 file.
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Cover Letter
from Board of Directors & Fiscal Year 2015 - 2016 Adopted Budget & Reserve Study |
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---------------------- Board Meetings --------------------
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January 22, 2015 --
2:30 - 3:00 pm -- Meet & Greet with Fieldstone Management (our new bookkeeping/management company) 3:00 - 4:00 pm -- Board Meeting No documents were distributed to the audience. |
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meeting minutes & monthly financial documents ---->> |
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NEW POLICIES ADOPTED 1/22/2015
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January 29, 2015 -- No agenda posted but this announcement was posted on the website calendar --->>
" The Board will be meeting at 12:30 and immediately entering Executive Session to consult with legal counsel. " |
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February 26, 2015 -- at 3:00 pm @ POA building
17491 Killdeer Dr Fieldstone did not attend meeting, no reason was given. Only the agenda was passed out to the owners, no monthly financials, budget or Reserve Study. |
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The meeting was recessed after 21 minutes so there are two separate audio recordings.
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March 23, 2015 -- Board immediately adjourns to Executive Session "to negotiate vendor contracts" but ORS 94.650 (8) does not allow this action.
The Board can only meet in Executive Session for the following reasons: 1) to discuss legal issues with the POA attorney 2) discuss collection issues 3) to negotiate "employee & 3rd party" contracts. |
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OWWII does not have employees, nor third party contracts, for example:
-- the Board hires a contractor, "Joe's Excavation" to remove and replace the concrete boat ramp
-- Joe's Excavation hires Hooker Creek to deliver the concrete material to the site for the new ramp
-- Joe's Excavation doesn't pay Hooker Creek
-- Hooker Creek files a construction lien against OWWII who owns the marina property
-- the Board can negotiate payment to this "third party" (Hooker Creek) in Executive Session
-- the Board hires a contractor, "Joe's Excavation" to remove and replace the concrete boat ramp
-- Joe's Excavation hires Hooker Creek to deliver the concrete material to the site for the new ramp
-- Joe's Excavation doesn't pay Hooker Creek
-- Hooker Creek files a construction lien against OWWII who owns the marina property
-- the Board can negotiate payment to this "third party" (Hooker Creek) in Executive Session
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April 8, 2015 -- at 3:00 pm @ POA building
17491 Killdeer Dr Fieldstone did not attend the meeting, no reason was given. |
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April 30, 2015 -- at 5:00 pm @ POA building
17491 Killdeer Dr Fieldstone did not attend the meeting, no reason was given. No documents were distributed during the meeting. Board voted to transfer $88,520 from our Operating account into our Capital account but this was never done. |
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May 28, 2015 -- at 3:00 pm @ POA building
17491 Killdeer Dr Fieldstone DID attend this meeting, no reason was given why they have missed prior meetings. Kevin Harker, a local attorney, also attended the meeting. The Board voted to hire Mr. Harker for a flat fee of $1,200 to be OWWII Election Chairman. Ricky Keller made a motion to donate five hundred dollars to the fire station and five hundred dollars to the Upper Deschutes River Coalition, Paul Zenor seconded and the vote was unanimous. |
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NEW Election Policy -->>
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June 25, 2015 -- no audio, financials or meeting minutes are available at this time.........................but hopefully soon.
August 8, 2015 -- Annual Meeting
The audio recording is somewhat difficult to understand because of the setting in the fire station building and the ambient noise of approximately 150 people in attendance. Approximately 30 minutes into the meeting there is a pause for 18 minutes while owners vote. Kevin Harker, Election Chair & POA attorney, announces "by a plurality of the vote" ....
#1 Dennis McManus #2 Bob Scott #3 Doug Olsen
were elected to the OWWII Board of Directors
(see Directors and 2015 Election tab for more information)
were elected to the OWWII Board of Directors
(see Directors and 2015 Election tab for more information)
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August 20, 2015 -- at 3:00 pm @ POA building 17491 Killdeer Dr On 8/10/15 Fieldstone Management, LLC sent a resignation letter.
See Office tab for more information. |
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August 29, 2015 -- at 10;00 am @ POA building
17491 Killdeer Dr The Board has indicated their desire to hold most future meetings on the third Saturday of each month. |
The next meeting is scheduled for September 19, 2015 at 10 am @ the POA building 17491 Killdeer Dr