Oregon Water Wonderland
Property Owners Association, Unit II, Inc.
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2015 
  
Agendas,  Meeting Minutes,  Financial Documents,  Audio of meetings if available


Sometimes the audio is difficult to "pause & fast forward,"  
send me an email         sjb61335@yahoo.com  
and I will email you an  mp3 file. 



Cover Letter 
from Board of Directors 

&
Fiscal Year  2015 - 2016  Adopted Budget
& 
Reserve Study
03.12.2015_-_budget_cover_letter.pdf
File Size: 349 kb
File Type: pdf
Download File

fy_2015-2016_-_approved_budget.pdf
File Size: 180 kb
File Type: pdf
Download File

reserve_study.pdf
File Size: 280 kb
File Type: pdf
Download File




---------------------- Board Meetings --------------------


January 22,  2015 --  

2:30 - 3:00 pm -- Meet & Greet with Fieldstone Management
                                 (our new bookkeeping/management company)


3:00 - 4:00 pm -- Board Meeting

No documents were distributed to the audience.
01-22-2015___agenda.pdf
File Size: 449 kb
File Type: pdf
Download File


meeting minutes 
&  
monthly financial documents  ---->>
01.22.15__approved_minutes.pdf
File Size: 232 kb
File Type: pdf
Download File

2015__01.31__financial.pdf
File Size: 150 kb
File Type: pdf
Download File


NEW  POLICIES  ADOPTED   1/22/2015

2015-01-22___1a__rules_of_order-meeting_code_of_conduct.pdf
File Size: 134 kb
File Type: pdf
Download File

2015-01-22___4a__assesment_-_operating_budget.pdf
File Size: 144 kb
File Type: pdf
Download File

2015-01-22___4d__collections_policy.pdf
File Size: 243 kb
File Type: pdf
Download File

2015-01-22___5b__records_request_policy.pdf
File Size: 134 kb
File Type: pdf
Download File


January 29,  2015 --  No agenda posted but this announcement was posted on the website calendar  --->> 
" The Board will be meeting at 12:30 and immediately entering Executive Session to consult with legal counsel. "
01-29-2015__agenda.docx
File Size: 21 kb
File Type: docx
Download File


February 26,  2015 --   at 3:00 pm @ POA building
                                                              17491 Killdeer Dr

Fieldstone did not attend meeting, no reason was given.

Only the agenda was passed out to the owners, no monthly financials, budget or Reserve Study.
02.26.15_-_board_meeting_agenda.pdf
File Size: 449 kb
File Type: pdf
Download File

02.26.15__approved_minutes.pdf
File Size: 81 kb
File Type: pdf
Download File

2015__02.28__financial.pdf
File Size: 166 kb
File Type: pdf
Download File

The meeting was recessed after 21 minutes so there are two separate audio recordings.

March 23,  2015 --   Board immediately adjourns to Executive Session  "to negotiate vendor contracts" but ORS 94.650 (8) does not allow this action. 


The Board can only meet in Executive Session for the following reasons:
1) to discuss legal issues with the POA attorney
2) discuss collection issues
3) to negotiate "employee & 3rd party" contracts.   
03.23.15_-_Agenda.pdf
File Size: 343 kb
File Type: pdf
Download File

2015__03-31__financial.pdf
File Size: 173 kb
File Type: pdf
Download File

OWWII does not have employees, nor third party contracts, for example: 
-- the Board hires a contractor, "Joe's Excavation" to remove and replace the concrete boat ramp
-- Joe's Excavation hires Hooker Creek to deliver the concrete material to the site for the new ramp
-- Joe's Excavation doesn't pay Hooker Creek  
-- Hooker Creek files a construction lien against OWWII who owns the marina property
-- the Board can negotiate payment to this "third party" (Hooker Creek) in Executive Session 

April 8, 2015  --  at 3:00 pm @ POA building
                                       17491 Killdeer Dr

Fieldstone did not attend the meeting, no reason was given.
04.08.15__agenda.docx
File Size: 36 kb
File Type: docx
Download File

04.08.15__approved_minutes.pdf
File Size: 159 kb
File Type: pdf
Download File


April 30, 2015  --  at 5:00 pm @ POA building
                                       17491 Killdeer Dr


Fieldstone did not attend the meeting, no reason was given. 

No documents were distributed during the meeting.

Board voted to transfer $88,520 from our Operating account into our Capital account but this was never done.
04.30.15__agenda.pdf
File Size: 445 kb
File Type: pdf
Download File

04.30.15_-_approved_minutes.pdf
File Size: 69 kb
File Type: pdf
Download File

04.30.15_-_financial.pdf
File Size: 220 kb
File Type: pdf
Download File


May 28, 2015  --  at 3:00 pm @ POA building
                                       17491 Killdeer Dr

Fieldstone  DID  attend this meeting, no reason was given why they have missed prior meetings. Kevin Harker, a local attorney, also attended the meeting. The Board voted to hire Mr. Harker for a flat fee of $1,200 to be OWWII Election Chairman.

Ricky Keller  made  a  motion  to  donate  five hundred dollars  to the fire station and  five hundred dollars  to the Upper Deschutes River Coalition, Paul Zenor seconded and the vote was unanimous.
05.28.15__agenda.pdf
File Size: 86 kb
File Type: pdf
Download File

05.28.15_-_approved_minutes.pdf
File Size: 44 kb
File Type: pdf
Download File

05.31.15_-_financial.pdf
File Size: 206 kb
File Type: pdf
Download File

NEW  Election Policy -->>

Election Policy Exhibit A.pdf
File Size: 437 kb
File Type: pdf
Download File

Election Policy.pdf
File Size: 150 kb
File Type: pdf
Download File

Election Policy Exhibit B.pdf
File Size: 67 kb
File Type: pdf
Download File


June 25, 2015 -- no audio, financials or meeting minutes are available at this time.........................but hopefully soon.

August 8, 2015  --  Annual Meeting
The audio recording is somewhat difficult to understand because of the setting in the fire station building and the ambient noise of approximately 150 people in attendance. Approximately 30 minutes into the meeting there is a pause for 18 minutes while owners vote. Kevin Harker, Election Chair & POA attorney, announces  "by a plurality of the vote" ....
#1    Dennis McManus    #2    Bob Scott    #3    Doug Olsen 
were elected to the OWWII Board of Directors
(see Directors and 2015 Election tab for more information)
Agenda & letter from Alden & Fieldstone.pdf
File Size: 380 kb
File Type: pdf
Download File

FY 14-15 CPA Review.pdf
File Size: 733 kb
File Type: pdf
Download File

Candidate Profiles.pdf
File Size: 725 kb
File Type: pdf
Download File

Proxy Form.pdf
File Size: 67 kb
File Type: pdf
Download File



August 20, 2015  --  at 3:00 pm @ POA building
                                       17491 Killdeer Dr
On 8/10/15  Fieldstone Management, LLC  sent a resignation letter. 
See Office tab for more information.
08.20.15__agenda.pdf
File Size: 385 kb
File Type: pdf
Download File

07.31.15__financials.pdf
File Size: 144 kb
File Type: pdf
Download File


August 29, 2015  --  at 10;00 am @ POA building
                                      17491 Killdeer Dr

The Board has indicated their desire to hold most future   meetings on the third Saturday of each month.

The next meeting is scheduled for   September 19, 2015 at 10 am @ the POA building  17491 Killdeer Dr

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